Compliances
Enhancement in quality of education imparted to students is an aspect that is monitored continuously at Tirpude Institute of Management Education and improvement measures are undertaken, as and when called for. The formation of Internal Quality Assurance Cell (IQAC) gave the desired structure to this aspect of quality in education. The IQAC at TIME is appropriately constituted and well represented, giving due importance to its various stakeholders, viz. management, teaching faculty, non-teaching staff, administration, students, employers, alumni and parents of students. The IQAC meets every 3 months to take a review of performance of the institute from quality view point and to suggest measures for quality enhancement.
Yugantar Education Society’s
Tirpude Institute of Management Education, Nagpur
Policy for Maintenance and Utilization of Physical, Academic and Support Service Facilities
INTRODUCTION:
Providing quality education is the primary goal of institution. To ensure this, and to provide maximum benefits to its stakeholders, the institute provides various physical, academic and support service facilities to its stakeholders. These facilities cover Buildings (classrooms, seminar halls, library, laboratory, washrooms), sports equipments, recreational facilities, auditorium, computers, internet network, etc. The need of policy for maintenance and utilization of these facilities arises from the expectation of uninterrupted and smooth functioning of these services and facilities.
POLICY STATEMENT:
The policy assures optimum utilization and proper maintenance with a standard required specifications of physical, academic and support service facilities of the institute to accomplish the high degree of excellence in providing quality education.
AIMS OF THE POLICY
1. To achieve optimum utilization of facilities and services for the benefit of stake holders.
2. To receive constant, uninterrupted and smooth functioning of physical, academic and support services.
3. To prevent misuse of resources and services.
4. To prevent the resources from being idle / underutilized.
5. To achieve timely up-gradation, replenishment, repairing and replacement of the resources and services in cost-effective manner.
6. To set standardized maintenance and utilization procedures for resources.
7. To ensure safe work environment by eliminating the probabilities of accidents.
PHYSICAL FACILITIES
The physical facilities of the institute includes building, classrooms, furniture, washrooms, swimming pool, Gymnasium, Air conditioners, Water coolers, Fire extinguishers, coffee machines, refrigerators, sanitary napkin dispensing machine, garden, parking, auditorium, etc.
Maintenance of Physical Facilities:
• The appropriate provision of 2% to 3% of revenue shall be made in the resource allocation budget for maintenance of physical facilities.
• The institute shall have annual maintenance contract (AMC) for regular and effective upkeep of specific facilities such as water coolers, Air conditioners, coffee machines, microwave ovens, etc.
• A separate database of all such service providers shall be made available for ready access of the concerned.
• The Office Superintendent (OS) shall bear the responsibility of maintaining facilities like building, furniture, fittings, equipments, etc.
The OS or his representative shall personally check the physical facilities every week and maintain a record of the observations during visit.
The Dean/Program Coordinators shall make a surprise visit to check the state of facilities and inform the OS about observations made during visit.
In case, any discrepancy is noted and it is within the purview of Annual Maintenance Contract, the OS shall inform the service provider and ensure the functioning of facility at the earliest.
In case, any discrepancy which is not within the purview of AMC is noted, the OS shall immediately inform the same to the Director with suggestive remedial actions.
The Director shall give necessary instructions to the concerned in order to repair the facilities.
The OS shall provide a prompt status report on repair works to the Director.
• In case of breakdown of facilities, the OS shall initiate the required action for repairs with no time laps.
• The OS shall assign specific persons from non – teaching staff (Class IV) for cleaning and maintenance of classrooms, washrooms, staircase and corridors in each building and on each floor.
The classrooms, labs, corridors, etc. shall be cleaned at the end of the day by assigned non teaching staff.
The washrooms shall be cleaned by assigned non-teaching staff at least thrice a day and a record to this effect shall be displayed in washrooms.
The parking area shall be cleaned every morning by the assigned non teaching staff.
All grievances regarding cleanliness shall be resolved by OS through the non teaching staff.
To ensure the effectiveness of waste management system, separate dustbins shall be provided in the campus for different kind of waste including e-waste. The daily maintenance of the vermi compost system shall be carried out by non teaching staff under the supervision and guidance of the service provider on periodic basis.
• Fire extinguishers shall be placed at appropriate places and they shall be replaced periodically / as per need.
Policy for utilization of physical facilities:
• The physical facilities like washrooms, garden, water coolers and parking shall be open for use of the stake holders during working hours of institute.
• The classrooms shall be utilized as per the timetable.
The requisition for classroom other than scheduled time table shall be placed with the respective program coordinators.
The program coordinator shall seek permission from the Dean for the same.
The class rooms shall be allotted for various activities based on their priority and availability. Preference shall be given to in house academic activities, followed by placement activities, co-curricular and extracurricular activities of the institute and lastly requirement of stake holders other than students.
• Requirement of auditorium shall be placed with the respective program coordinator one month in advance. The program coordinators shall intimate the Director about the same and shall place the requirement with Yugantar Education Society.
• Requirement of Swimming pool and Gymnasium shall be placed with the respective program coordinator one month in advance. The program coordinator shall intimate the Director about the same and shall place the requirement with Nashikrao Tirpude College of Physical Education (NTCPE).
ACADEMIC AND SUPPORT FACILITIES
The academic and support facilities include library, smart boards, sports facility, computer lab, language lab, AV room, LCD, Projector and other platforms supporting overall development of the students like music room and musical instruments.
Policy for maintenance of academic and support facilities:
• The appropriate provision of around 1% of revenue shall be made in the resource allocation budget for maintenance of academic and support facilities.
• The institute shall have Annual Maintenance Contract (AMC) for regular and effective upkeep of computers, LCD, Projectors, smart board, etc.
• A separate database of all such service providers shall be made available for ready access of the concerned.
• The System Administrator (SA) shall bear the responsibility for regular upkeep of facilities like computer, LCD, projector, smart boards, AV system, etc.
The SA or his representative shall personally check all the facilities every week and maintain a record of the observations during visit.
The Dean/Program Coordinators shall make a surprise visit to check the state of facilities and inform the SA about observations made during visit.
In case, any discrepancy is noted and it is within the purview of Annual Maintenance Contract, the SA shall inform the service provider and ensure the functioning of facility at the earliest.
In case, any discrepancy which is not within the purview of AMC is noted, the SA shall immediately inform the same to the Director with suggestive remedial actions.
The Director shall give necessary instructions to the concerned in order to repair / upgrade/ replace the facilities.
The SA shall provide a prompt status report on repair / up gradation /replacement works to the Director.
In case of breakdown of facilities, the SA shall initiate the required action for repairs/ replacement with no time laps.
• The OS shall bear the responsibility for regular upkeep of physical facilities in the library.
The OS or his representative shall personally check all physical facilities in the library every month and maintain a record of the observations during visit.
The Dean/Program Coordinators shall make a surprise visit to check the state of facilities and inform the OS about observations made during visit.
In case, any discrepancy is noted OS shall immediately inform the same to the Director with suggestive remedial actions.
The Director shall give necessary instructions to the concerned in order to repair the facilities.
The OS shall provide a prompt status report on repair works to the Director.
In case of breakdown of facilities, the OS shall initiate the required action for repairs with no time laps.
• The librarian shall be responsible for regular upkeep of learning resources.
Pest Control / Fumigation of library shall be carried out once in a year to preserve the learning resources. OS shall coordinate the pest control activity.
Stock verification shall be carried out by the librarian once a year (at the end of the session) to take stock and status of books. The same shall be reported to the Director.
The damaged/ worn out books shall be treated for required repairs.
• Regular upkeep of sports equipments and musical instruments shall be assigned to OS.
The OS or his representative shall personally check all the equipments and instruments every week and maintain a record of the observations.
The Sports coordinator /Cultural coordinator/ program coordinators shall make a surprise check of the state of equipments and instruments and inform the OS about observations made.
In case, any discrepancy is noted OS shall immediately inform the same to the Director with suggestive corrective actions.
The Director shall give necessary instructions to the concerned in order to repair/ replace the equipments and instruments.
The OS shall provide a prompt status report on repair/ replacement works to the Director.
Policy for utilization of academic and support facilities:
• A schedule for use of the IT lab, language lab and AV room shall be prepared by the program coordinator and the same shall be coordinated and supervised of the SA.
In case the students want to use the labs over and above the scheduled time, they may do so with the permission of the SA. The SA shall ensure the availability of these facilities and give permission for use of the same to the students.
• The students, teachers and staff members of the institute shall get the access to Wi-Fi facility.
• All the students and faculty members of the institute shall be free to use the library and reading room facility during working hours of the institute.
A student can issue two books and two periodicals at a time for two weeks.
A book or a periodical can be reissued only twice in continuation.
If the books are not returned or renewed within stipulated time, fine shall be imposed.
In case the book is misplaced by the borrower, then full amount shall be recovered from the borrower.
Students can read books from kindle only in the library reading room.
In case, the kindle is damaged the librarian shall get it repaired and the repairing charges shall be recovered from the borrower having the custody of the kindle at the time of damage caused.
Book bank facility is available for the students during exam time.
• All students are free to use Sports equipments.
The student shall take prior permission for use of Sports equipments from the sports coordinator.
The sports equipments can be issued for a day at a time.
The sports coordinator shall instruct the designated non teaching staff to issue / return of sports equipment to/from the student and keep a record of the same.
The sports coordinator is responsible for maintaining issue/ return register of sports equipments.
In case of damage to sports equipment by the user, same shall be reported to the sports coordinator by the non teaching staff. The sports coordinator shall report the same to the Director and appropriate action shall be taken.
• All students are free to use the music room and musical instruments during the working hours of the institute.
The student can use musical instruments in the music room only with prior permission of the cultural coordinator.
In case of damage to sports equipment / musical equipment by the user, same shall be reported to the Director by the cultural coordinator and appropriate action shall be taken.
Implementation and Review of Policy:
This policy shall come into force from the financial year 2015-16 and shall be reviewed at the end of academic year 2017-18. However, in case of any major discrepancy leading to modification of policy, the same shall be dealt with by the Local Managing Committee of the institute.
Sd/-
Director
Faculty Research and Training Compensation Policy (2025-26)
The Tirpude Institute of Management Education’s Faculty Research and Training Compensation Policy (2025-26) is designed to foster academic excellence by incentivizing continuous faculty development and high-quality research. The policy mandates that faculty members stay updated with emerging technologies and domain trends to provide students with relevant, real-life insights.
Key Research & Training Mandates
Faculty members are required to publish at least one research paper annually in UGC Care, SCOPUS, or ABDC indexed journals. Additionally, they must attend at least one research conference and one five-day Faculty Development Program (FDP) per academic year. As a flexible alternative, faculty may complete approved SWAYAM MOOC courses. A special 2025-26 initiative also requires faculty to co-author and publish two conference papers with students by January 31, 2026.
Financial Support and Incentives
To encourage participation, the Institute provides significant financial backing:
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Publication Fees: 50% reimbursement for papers in indexed journals.
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Cash Awards: ₹5,000 for the first ABDC/SCOPUS publication and ₹10,000 for each subsequent paper.
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Travel & Training: Full reimbursement for registration, travel, and accommodation for approved offline events.